If you have a meeting room with a special character i e.
Adding rooms to room finder outlook 2010.
Outlook client will show all the rooms and all conflicts but to empower your users and let them see only the rooms that are available for the time when they re looking at scheduling a meeting to improve user productivity requires you to setup room finder for microsoft office outlook by leveraging room list distribution groups.
This appears to be caused by the room finder feature of outlook 2010.
Use the scheduling assistant.
When you hide the room finder on the appointment tab of a meeting form the following data is written into the windows registry.
First create an ou in active directory where the room mailbox will be located.
To configure room finder follow the steps below.
A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.
From the inbox select new items meeting or in the calendar select new meeting.
If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.
Please remember that room finder will only work with exchange server 2010 and outlook 2010.
This issue occurs if no room lists were created in the organization.
By adding rooms in outlook it helps us stay organized when we plan meetings.
For this feature to work outlook can t use cached exchange mode.
Create and manage room mailboxes.
You can create a list of rooms on exchange server than thru outlook use room finder as shown below to find the available rooms.
0 if you subsequently display the room.
Below you can check out the video describing on how to add a room in outlook 2016.
When a user creates a new meeting in microsoft outlook the show a room list option isn t displayed in the room finder pane additionally none is displayed in the choose an available room box.
Manually controlling the room finder.
Once you pick a room you will see any conflicts if the room is already reserved.
In its name the room list will be blank and the room will not add.
This has been built in exchange 2010 in combination with outlook 2010 so that users are able to find the rooms with ease.
You also can use the keyboard shortcut ctrl shift q to create a new meeting.
If you close the room finder and then add the room it should be fine.
18 minutes to read 7.
For more information see no available rooms for a meeting outside working hours.
Then you can switch rooms and or times until you find one that works for you.
Reserving a room in outlook in outlook all of the resources or rooms in your organization will show up as locations.
