Add a meeting subject start time and end time and location.
Adding meeting room in outlook.
In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.
If a room is not scheduled as a resource the meeting request will not be placed on the room resource s calendar auto accept or forwarded to delegates moderated.
You will need to give it a name.
To use room or equipment mailboxes open outlook from your computer or sign in to outlook on the web.
Inside the meeting room the front of the room display and console will show that you are trying to add the room and simply accept the incoming invitation on the console to bring the room into the meeting.
The add mailbox window appears where all we have to do is to type in the name of the room that we want to add in the add mailbox text area.
Click open a shared calendar.
Choose the room that you want to add and click ok.
If you re using the new admin center preview this is called rooms equipment.
On the home tab choose new items meeting.
Click on calendars.
To create a room mailbox click new room mailbox.
Repeat steps 3 5 for any other calendars.
Or select the room in the global address list click the resource button.
Click show all if you don t see resources right away.
Type conf and click ok.
Select one of the suggestions to choose that location or continue typing to enter another location.
Click the rooms button on the meeting request window.
Use the options on the page to specify the settings for the new resource mailbox.
Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers.
It is tedious to open a meeting every time for getting the organizer information.
This is the name that will be displayed in your outlook calendar.
Once done we press the ok button on all the open windows in order for us to return in our inbox.
Actually you can change the calendar view to list view and add show the meeting organizer information in the events list in a column.
Proximity join from microsoft teams rooms.
This adds the room as a resource even though it will appear in the to.
Next click the plus icon to create a new meeting room.
Open outlook on your computer.
Configure your new meeting room.
Before you configure the view settings you must make sure the microsoft outlook is in the calendar view.
We have successfully added a room in outlook 2016.
